Last night I had the privilege of meeting Charlie and Eva and speaking on Corporate Talk. You can listen, below, to a replay of that broadcast. Be sure to click on the link to find out more about “Corporate Talk with Charlie and Eva.”

Another Version (same thing, for backup)

This is a Sponsored post written by me on behalf of Ademero. All opinions are 100% mine.

Sooner or later, in most businesses, there comes a point where documents are everywhere. Even with a good staff, it is possible for a document to get mis-filed or not filed at all and, it seems, that is the one document that needs to be found. Add to that, the clutter of paper documents and the overflowing file cabinets, and a paperless office starts to sound appealing.

The value of a paperless office, where the documents are managed in a "document management software" (DMS) is desirable whether you are a large business or a small business. The advantage to doing it while you are a small business is that you will already have a DMS in place, as you grow, and will not have to interrupt your operations to implement a DMS after you have a dilemma with that document that you just can't find.

This is where a company like Ademero can help. They can help you while you are at that stage where you are a small business, getting that first DMS set up, but they can also help you when you are large company. Speaking from experience, this is very important. In our DMS set up, where we did not use Ademero's streamlined solution, we had to:

• learn the system.
• implement the system.
• hire temporary, untrained staff, to scan documents (hoping they did it right).
• or, stay extra hours and take time away from current duties to scan for ourselves.

Ademero handles that hassle for you, implementing the DMS. They also offer services to migrate from an old, inefficient DMS.

Ademero offers the following services:

• Full-Service Document Imaging
• Solution Implementation
• Solution Migration / Conversion
• Hosted Document Management

Why Do I Need It?

Many people and companies start out thinking they can replicate a professional DMS themselves with a simple scanner and a file system. They may start out with good intentions, but sooner or later, it becomes too much work to remember to put the paper in the scanner, grab it from its default location, and label it correctly, and put it in the correct file location, and ensure that all the steps are performed and performed correctly. Then, unless there is a separate database, one is relying on the OS of the computer to find the document again. That requires that the filename contains the information needed to search for the document, or it is easy to find, hierarchically, or, you have the time and CPU for the computer to index the contents of the file (assuming it can be indexed). All of this adding to the time aspect such that it may have been easier and more efficient NOT to scan the document at all and just leave it in the file cabinet. About that time, a related email is received and now that email is printed and, you guessed it, filed in the file cabinet with the other docs, hopefully, in the right file. All of this hassle could be saved with a proper DMS.

Has anyone considered backup and recovery? A paper document, not scanned, is subject to fire and water damage. However, another advantage to having a computerized version is the ability to back up the data and store, securely, off site, so that the data is protected (and recoverable).

Centralized Management

The scenario described above, with an ad hoc scanning system, at best, illustrates the need for a centralized management tool. You and your company need something that makes the process of getting that document into the DMS, foolproof, not to mention, easy. Ademero has that type of tool.

Ademero's Centralized Management Application has the following features:

• quick deployment.
• controlled & logged access.
• remote connectivity.
• centralized management.
• converts scanned image to searchable PDF.
• accessible via any browser (or OS) on the network.

Ademero doesn't stop there, and drills down even deeper into the functionality and usability of the Content Central Application, including:

• multiple import sources: not "just a scanning app," allowing compiling of project docs (i.e. emails).
• version control: rollback capability.
• approval processing: added "checks and balances" for sensitive documents.
• editing: document editing capabilitlies.
• integration: integrating with desktop tools (i.e. email programs).
• and so much more…

Don't take my word for it, check out Ademero, yourself, and give it a try, testing the robust document management and workflow solutions that Ademero makes possible for you and your company. And, from my experience with solutions like this, the pricing structure is also attainable, always music to my ears!

Computers are incredibly well suited to helping us plan and track our finances. Computers of course like to work in numbers, and at the same time they are great for looking for patterns and remembering things. This means that we can use a variety of software to input information regarding our finances and spending and we can then rely on our computers to keep track of these figures and ‘remember’ them for us. At the same time we can then apply algorithms and other functions in order to find patterns and to predict future changes based on these.

The main way many of us accomplish this using technology is through the use of spread sheet software such as Excel. Here we can enter our data into a range of cells, and then simply apply an equation in order to manipulate those cells.

This is a very basic form of programming, and particularly where the spreadsheets allow you to use ‘IF’ and ‘THEN’ statements. Still though it is not programming ‘proper’ and it has its limitations. If you really want to keep track of your finances then and avoid over spending or losing information, then even better is to program your own financial management software. Here we will look at how to do that and why you should.

Benefits of Programming Your Own Financial Management Software

Using a basic programming language it’s very easy to accomplish all the things you might accomplish using a spread sheet – in other words you can calculate totals, you can subtract totals and you can multiply these numbers over a series of days or months in order to see how changes might affect you going into the future.

However what you can also do with these programs is to make things a lot slicker and improve the interface to suit you. For instance what you could do is to have a window pop up with an input dialogue to ask how much you spent today. Simply answering that question would automatically update the internal spreadsheet you’d created and then tell you whether you were in positive figures for that day. At the same time you would this way be able to request just specific data – by clicking on ‘earnings for the year’ for instance, or you could automatically back up the information as you go.

This then means that rather than looking around a spreadhseet for the right column or row and praying you don’t accidentally delete the wrong thing you can now simply answer a series of questions that are specifically tailored to you and you can have all that information organized instantly in the way that you need it.

At the same time this allows you to add more functions and to do more complicated things. You can go a lot further with those ‘IF’ and ‘THEN’ statements and start introducing ‘AND’, ‘OR’, ‘WHILE’, ‘WHEN’ and more – so that your new simulation of your finances could also take into account costs that only happen every few months, or even charges that occur when you go above a certain total in your bank account. Likewise you can get the software to alert you when you go below a certain amount or when you aren’t going to make rent and much more – again you simply have more options and it’s all tailored to what you need.

How to Do It

The thing is, that if you are currently using a spreadsheet with algorithms then you’re just one step away from programming already and it shouldn’t be too hard to learn. All you need now is a cheap (or better yet free) programming option such as Visual Basic, QBasic or Perl, and a ‘For Dummies’ guidebook. Learn how to store files, manipulate variables and input strings and integers and pretty much you’re ready to start making your very own financial management software that will do precisely what you need it to.

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Buying A House Online: Really?

Have you bought a house online yet? It is convenient and much easier than one may think. You can do all of these things from the comfort of your computer, and in your bathrobe:

• Find a realtor.
• Find a home, look at photos, panoramic view, videos.
• Process real estate paperwork.
• Find a mortgage banker.
• Process mortgage paperwork.
• …and much more!

Do you have to buy a home online? Of course not, but it may be something that you may want to consider, especially with the convenience of the internet, the geographic limitations, and the cost of gas. Speaking from experience, some transactions performed this way have been the most profitable. 🙂

With the constant evolution of modern technology, the usage of modern gadgets is also increasing, which is easing the standard of living. One such gadget is a laptop, which is a portable computer that stays with you wherever you travel. Even for small technical operations laptops are needed, where children of the present era use laptops for their schooling to the high professionals using them for business deals; irrespective of the age group people are addicted to the latest gadgets. There are many types of laptops that are available on the market, they are:

• Desktop replacement: These laptops are used to replace the existing desktop; which utilises a huge amount of space in any room. They have most of the power with but a limited battery life; they are also known as gamer’s laptops.
• Ultralight: For the people who are always travelling, these laptops will be the best choice. They are similar to normal laptops but are of lighter weight and easily portable with comparatively smaller size. These laptops have a smaller display screen, providing longer battery life; which is useful for you in longer tours. Lesser hardware features with a minimal number of ports offers them a modern look.
• Notebooks: They are the laptops that specialise in wireless communication and internet access to communicate with people easily and fast. They are also light and power efficient with advanced web accessibility features.
• Tablets: Tablets are the laptops with a touchscreen graphical user interface (GUI) that offers easy typing and operations that can be performed on the gadget. You can operate it with a stylus or a digital pen that offer minimal power. Though these gadgets are expensive, they are the most users friendly; especially for those who are not used to the mouse and keyboard of a normal computer.

According to your requirement you can select the laptop that best suits you. When the financial requirement comes into consideration you can afford them as follows:

• Personal loan: You can opt for a personal loan; this is the traditional loan for buying any of the laptops that are mentioned above. These loans offer you with the required cash for buying the gadget, applying necessary rates of interest. It has a long term loan repayment period that may be a little hurdle for you.
• Payday loan: The payday loans are the short-term loans that provide you with quick cash, which is required to meet your expenses. The amount that is received from a payday loan will be sufficient in affording the laptops with short loan repayment period. There is credit check performed.
• Office allowances: You can even ask for an extra allowance at your working place that supports you in affording a laptop for official use. This will be advisable for the people who use gadgets only for official usage.